Purpose: To establish the basic structure for maintenance of and access to student records.
The principal of each school is the legal custodian of all student records for that school.
Students and parents/legal guardians will have access to their school records. The schools will notify parents/legal guardians and adult students of the following.
type of records kept
procedure for inspecting and copying these records
right for interpretation
right to challenge data thought to be erroneous, the procedures for expunging such data or inserting a rebuttal statement
right to lodge a complaint with the U.S. Department of Education if mandates are not adequately implemented
Cumulative record folders for all students will be kept in each school office. The educational records or school records include all materials directly related to a student that a school maintains. Records and notes maintained by a teacher, administrator, school physician or school psychologist for his/her own use, and which are not available to others, are exempted from this definition.
The school will require prior written consent before information may be divulged to third parties. Exceptions to this rule exist for school district employees who have legitimate interests in viewing the records, officials in other schools in which the student seeks to enroll, and military recruiters who seek student contact information. At the time of transfer, parents/legal guardians may review the material.
State and national educational organizations that require student data for confidential research and statistical purposes are also exempted from the parental consent prerequisite. An exemption also exists for material under court order, although parents/legal guardians must be notified of the order.
The district, with certain exceptions, may disclose directory information, which may include names, addresses, telephone listings and dates of birth, without first obtaining written parental permission. However, the district must define directory information to the public before disclosures.
The superintendent will establish administrative regulations for compliance with the Family Educational Rights and Privacy Act and other applicable acts and regulations.
The principal will maintain juvenile criminal records and information provided by the department of youth services in accordance with this policy and applicable district procedures.
The principal will destroy such juvenile criminal records upon the juvenile's completion of secondary school, or when the juvenile reaches 21 years of age, whichever occurs earlier.