Purpose: To establish the basic structure for allowing and excusing student absences.
As defined by the Office of Civil Rights (OCR), a chronically absent student is absent a minimum of 10 percent of the enrollment period – for any reason (e.g., suspension, illness-excused or unexcused). According to the OCR, an absent student is one who misses 50 percent of the instructional day for any reason (excused or unexcused).
The board believes that attendance is a key factor in student achievement. Any absence from school represents an educational loss to the student. However, the board recognizes that some absences are unavoidable.
In order to receive one Carnegie unit of credit, a student must be in attendance at least 120 hours, per unit, regardless of the number of days missed. The board may grant approval of excessive absences in accordance with board policy.
The district will utilize a written intervention plan for improving student attendance. The purpose of the plan will be to link students with attendance problems and their families to all appropriate school and community resources.
The board recognizes that truancy is primarily an educational issue and will take all reasonable, educationally sound and corrective actions prior to resorting to the juvenile justice system. Parents are expected to make every reasonable effort to have their child in school on time daily.
Student Attendance Regulations
Elementary/Middle school
The school will record student attendance on a daily basis. A student must attend a minimum of 170 days to be considered for promotion unless exempted by the special consideration conditions.
Secondary high school credit
In each class, a student must attend a minimum of 85 days (6/7 period schedule) or 42 days (eight period schedule) in a semester course and 170 days (6/7 period schedule) or 85 days (eight period schedule) in a year course before receiving consideration for credit and/or promotion.
Excuses - All Students
A student must give the school, within three school days of her/his return to school, a written excuse from a parent/legal guardian or health practitioner involved in the student’s care for all absences.
All absences require a written explanation from the parent/guardian within three (3) school days of return from the absence. Written explanation of absences must include the student's name, parent/guardian's full name, date(s) of absence(s), documentation of the reason for absence, and a parent/guardian's signature. All documentation required by the school is subject to review and must be approved by the principal.
Absences in excess of ten days per year will not be considered excused with a parent/guardian note unless they are accompanied by official medical or legal documentation.
Definitions/Explanations
Tardiness
Students are expected to arrive at school on time and to report to each class on time. Students who enter a classroom late are disruptive to the instructional program and may be subject to disciplinary actions. Habitually tardy students may be referred to the attendance officer.
Minimum day in school
As defined by the Office of Civil Rights (OCR), a chronically absent student is absent a minimum of 10 percent of the enrollment period – for any reason (e.g., suspension, illness-excused or unexcused). According to the OCR, an absent student is one who misses 50 percent of the instructional day for any reason (excused or unexcused).
In elementary school, a student who misses a portion of a school day for any reason will be counted absent if he/she misses school for a minimum of 50% of the school day. The student will not get credit en route to perfect attendance if he or she misses more than 50% of the day.
In middle and high school, attendance is based on class periods. For example, if a student attends five of seven periods, he/she is marked present in five and absent in two. This student would be marked present for the day based on the 50% OCR definition. If the student attends three of seven periods, he or she is marked present in three and absent in four. THIS student is marked absent for the day based on the OCR definition.
If the middle and high school students’ daily attendance reflect an absence, the student will not credit for the day en route to perfect attendance. If a student is absent for 50% of that class period, he or she is considered absent for that class period.
The following definitions pertain to absences:
Lawful absences shall include but are not limited to:
absences caused by a student's own illness and whose attendance in school would endanger his or her health and the health of others; the principal shall require a physician's certificate from the parent/legal guardian of a student reported continuously absent for illness.
absences due to an illness or death in the student's immediate family
absences due to a recognized religious holiday of the student's faith
Unlawful Absences include but are not limited to:
absences of a student without the knowledge of his/her parents/legal guardians
absences of a student without acceptable cause with the knowledge of his/her parents/legal guardian
Medical homebound instruction
Parents/Legal guardians who anticipate a student’s absence due to an extended health problem should apply immediately for medical homebound instruction. The school will not count the student on medical homebound instruction as absent. The student should attend all scheduled homebound session in lieu of attending school during the approved period. Any missed homebound instructional time may result in an attendance intervention plan.
Participation in After-School Activities
No student who misses any portion of a school day unlawfully shall be permitted to participate later that day or evening in any extracurricular or school-sponsored or authorized or related school activity.
School-sponsored activities
With approval from the principal, students may be absent for a portion of the school day or the entire day for school-sponsored activities such as field trips, academic competitions, athletic events, or other extracurricular activities. The school will not count the student absent from class/school in such cases.
Interventions/Make-Up
When students have three consecutive unlawful or a total of five unlawful absences, the school will contact the parents/legal guardians and develop a plan to improve attendance.
The plan for improving a student’s attendance will include, but not be limited to, the following:
reasons for unlawful absence
methods to resolve cause of unlawful absence
actions to be taken in the event unlawful absences continue
signature of parent/legal guardian or evidence that an attempt has been made to involve parent/legal guardian (phone call, letter, etc.)
When the number of unlawful absences reaches four (six or seven-period schedule) or two (eight-period schedule) in a semester course or eight (six or seven-period schedule) or four (eight-period schedule) in a yearly course, the school’s attendance counselor will send a letter on behalf of the board to the parents/legal guardians as a reminder of the student’s potential loss of credit for additional absences.
Referrals and judicial intervention
The district will not refer a child age six to 17 years to the family court to be placed on an order to attend school prior to the written intervention plan being completed by the school with the parent/legal guardian. The district will not use a consent order from any local school or district as an intervention plan.
Refusal by the parent/legal guardian to cooperate with school intervention planning can result in a referral of the student to family court and the filing of a report against the parent/legal guardian with social services in accordance with law.
The district will inform the parent/legal guardian and/or the student of their right to have legal representation and their right to a trial at this time.
If the situation continues to where the student is classified as a habitual truant, school officials may file a petition for a school attendance order. Once a school attendance order has been issued by the family court and the student continues to accumulate absences to the point of becoming a chronic truant, school officials may refer the case back to family court. The school and district will exhaust all reasonable alternatives prior to petitioning the family court to hold the student and/or parent/legal guardian in contempt of court.
Transfer to another school
If a student transfers to another public school in South Carolina, intervention plans shall be forwarded to the receiving school. School officials will contact the parent(s)/guardian(s) and local team members to review the plan and revise as appropriate. Court ordered plans may be amended through application to the court.
Make-Up Work
Students whose absences are approved should be allowed to make up any work missed in order to satisfy the 120-hour requirement. Examples of make-up work that address both time and academic requirements of a course may include the following:
after-school and/or weekend make-up programs
extended-year programs
All make-up time and work must be completed within 30 days from the last day of the course.
Provision for make up of school work missed during lawful absences shall be worked out with the teacher(s) concerned at the earliest time possible, but should not exceed five (5) school days after the student returns to school.
Make up of school work missed during unlawful absences may be approved only with permission of the principal after consultation with the teacher(s) concerned.
These Procedures for Make-up Work apply to all schools in the district.
In addition to the above, each school will develop procedures to handle absences consistent with the following:
The status of all student absences shall be communicated to the teacher(s) concerned within three (3) days of the student's return to school.
Student absences for school activities or college visitation may be excused by the principal. The effect that the student’s absence has on his or her education should be taken into consideration when decisions are made with regard to individual student class absences for school activities.
Each school will review its procedures for dealing with absences on an annual basis and make appropriate adjustments consistent with this administrative rule. Each school will also place its plan for dealing with absences in its student handbook (if applicable) and communicate this plan to parents/guardians through newsletters or other means early in the school year.
School principals will exert every realistic effort to provide assurance that this regulation is adhered to in a fair and consistent manner. Principals will place special emphasis on coordinating implementation affecting students within the same family.
Special Considerations
Students suspended out-of-school (lawful absence) have the right to take all major tests and semester examinations without penalty. Make-up work will follow procedures determined at the school level. A suspended student cannot be penalized by an academic reduction of grades.
Each principal will establish an attendance appeals committee at the school-site level to hear appeals from students who have six (six or seven-period schedule) or three (eight-period schedule) or more lawful absences for a semester course or have 11 (six or seven-period schedule) or six (eight-period schedule) or more absences from a yearly course. Five professional personnel appointed by the principal will be on this committee. The appeals committee will conduct hearings within five days of the end of each semester. The appeals committee will make recommendations to the principal to grant or to deny promotion or credit. The principal will be the final authority at the school level. Due process is served by this procedure.
Students and their parents/legal guardians may apply for exemption to the attendance requirements because of extended or chronic illnesses that are certified by a physician or emergency conditions that are approved by the principal.
The classroom teacher has the primary responsibility for recording attendance accurately and monitoring make-up work.
As defined by the Office of Civil Rights (OCR), a chronically absent student is absent a minimum of 10 percent of the enrollment period – for any reason (e.g., suspension, illness-excused or unexcused). According to the OCR, an absent student is one who misses 50 percent of the instructional day for any reason (excused or unexcused).